Apostille and Legalisation

Certain documents  origination from one country such as university transcripts, birth certificate, marriage certificate, business documents must be apostilled or legalised before being legally accepted in Hungary.

1. Apostille

Hungary is a member of Hague convention. Hungary issues and recognizes Apostille stamp in Documents. If you come come from a country which is a member of Hague (US,India, China), you have to get apostille stamp in your country to be legally accepted in Hungary.  If you come from a country which is not a member of Hague convention, you have go through legalisation procedure (see below).

Since 1 September 2008 the following organizations issue Apostille certificate in Hungary:

  1. The Ministry of Justice in respect of documents and official translations of such documents issued by the Ministry of Justice, the specialized agencies of justice under the supervision of the minister, and the documents by the courts.
  2. The Hungarian Chamber of Civil Law Notaries in respect of documents made by, or legalised by civil law notaries, and official translations of such documents. https://mokk.hu/ugyfeleknek/index_en.php
  3. The Ministry of Foreign Affairs and Trade in respect of documents issued by other bodies, and the official translations of such documents.

Apostille is issued for the following documents in Hungary

Process of obtaining an Apostille certificate for the most common document types:

Birth Certificate

As per 73/A.§ (8) of Act 1 of 2010 on registration procedure, only those birth certificates can be legalised by way of an Apostille certificate or diplomatic legalisation which were issued after 01 March 2006.

It should be noted that certain countries accept only birth certificates that were issued no more than 6 months before submission.

  • 1. Ministry of Foreign Affairs and Trade

Certification of family status

  • 1. Ministry of Foreign Affairs and Trade

Private documents issued by ecclesiastical institutions

Documents concerning guardianship, Acknowledgement of paternity

Documents by the chief veterinary officer

Criminal record

  • 1. Ministry of Foreign Affairs and Trade

Income Certificate, Certificate of Residency (National Tax and Customs Administration)

  • 1. Ministry of Foreign Affairs and Trade

Primary and Secondary level education certificates, attendance certificates

Degree Certificates, Supplements, Attendance certificates, etc.

Medical Reports

  • 1. Intermediate legalisation at National Healthcare Service Center (www.enkk.hu/index.php/en)
  • 2. Ministry of Foreign Affairs and Trade

Police Reports

  • 1. Ministry of Interior (appointment is necessary based on prior agreement +36-1-441-1466)
  • 2. Ministry of Foreign Affairs and Trade

Abstract of title from the Title Register

  • Ministry of Foreign Affairs and Trade

The most common document types that the Ministry of Foreign Affairs and Trade cannot issue Apostille certificates for:

Documents by Courts, Commercial Courts

Documents by Civil Law Notaries

Please see here for more details http://konzuliszolgalat.kormany.hu/information-on-the-legalisation-procedure-of-documents-to-be-used-abroad

2. Legalisation of signatures

There are two options available to you when having your signature legalised by the Consular Section:

  • you sign the document in the presence of the consul or his/her representative,
  • you recognise the signature on the document as yours, in front of the consul or his/her representative.

Legalisation of a signature means that the consul establishes the veracity of the signature only, and not of the document, for which the Consular Section bears no responsibility. The document will have to be prepared by you personally in advance. We are unable to assist you in drawing up or typing out the document.

In order to attest the veracity of your signature, you need to come to the Consular Section in person, and present an identification document such as your valid passport and any housholdbill (e.g. electricity bill) or financial statement, or property lease or tenancy agreement showing your name and current address.
f you cannot provide appropriate personal identification, we will not legalise your signature.

The consular fee for the legalisation of a signature is 30 EUR,-. If your signature needs to be legalised in the document(s) more than once, you will have to pay the corresponding sum.

As long as you sign in the name of a company (or other organisation) you have to present:

  • the Certificate of Incorporation (extract of the registration in the commercial / company register not older then 30 days)
  • the Specimen of signature, and
  • an identification document such as your valid passport
  • any housholdbill (e.g. electricity bill) or financial statement, or property lease or tenancy agreement showing your name and current address.

In this case the consular fee for the legalisation of a signature is 40 EUR

The amount of the consular fee is set by 5/2010 (XII.31.) of the Minister for Foreign Affairs of Hungary.

3. Legalisation of translations

The Consular Section can legalise translations from English into Hungarian or from Hungarian into English. We are not able to translate documents. Should you need to find a translator, you may consult the list available on our website or contact the Embassy. (Please note that the list is not exhaustive and that the Consular Section bears no responsibility for the work done by the translators indicated or provided) With the sole exception of the Hungarian Office for Translation and the Certification of Translations (OFFI, http://www.offi.hu/), whose translations can be used directly in contact with the Hungarian authorities, all translations done by a translator or yourself have to be legalised by the Consular Section. You will need to submit the original document or text along with the translation.

Legalisation may be requested in person, during the Consular Section’s office hours. Please be aware that if you come in person and need to have several pages legalised, we will not be able to do it immediately, and the documents will be sent to you by post the next day. In order to do that please make sure to include a self-addressed, pre-paid return envelope, as well as a cover note with your phone number or e-mail address. (We recommend that documents are returned to you by the same means – please include a pre-paid registered/special delivery self-addressed envelope)

The legalisation of a translation involves the original document being attached to the translation. In case you do not want the original (certificate, diploma, etc.) to be fastened to the translation, you will also need to send a copy of the document. Should you wish to have the copy legalised as well (see next section), please tell us.

The consular fee for the legalisation of translations is:

From Hungarian into English 30 EUR per page.

From English into Hungarian 20 EUR per page.

The amount of the consular fee is set by 5/2010 (XII. 31.) of the Minister for Foreign Affairs of Hungary.

3. Legalisation of copies

Legalisation of a copy: the Consular Section legalises the copy you made of an original document, upon presentation of the original.

Legalisation may be requested in person, during the Consular Section’s office hours. The consular fee for the legalisation of copies is 20 EUR,- per page.

The amount of the consular fee is set by 5/2010 (XII.31.) of the Minister for Foreign Affairs of Hungary.